Events

Events

SmartTask’s comprehensive and easy to use scheduling and rostering tools make it easy to create the required services for an event and then add one or many staff to them. This combined with our shift broadcasting and integrated payroll and invoicing tools has enabled our customers to use SmartTask to effectively manage staff for events.

Coming Soon…

We’re putting together a dedicated events module to bring together the existing tools and combine them with new features to make is easier than ever to effectively and flexibly resource events.

  • Define event location, sections and zones
  • Invite workers to the event via messaging through our App or other tools such as Whatsapp
  • Review potential workers and allocate to suitable shifts
  • Message workers with details of shifts and transportation arrangements
  • Mobile friendly tools to check staff in and allocate equipment
  • Occasional workers on Pay As You Go – with no longer term commitment
  • All integrated with our existing pay and bill features

Check Calls, Shift Reminders & Alerts

Duty of care and helping staff and managers ensure they deliver on your service promise are crucial to keeping your staff safe, your customers happy and reducing the stress on key operational staff. We have a variety of tools to help.

Insights

Insights

Data insights allow you to gain a deep understanding about your business from the information (data) it generates.

Employee Scheduling

Employee Scheduling

Simple to use ‘at a glance’ schedule creation tool that significantly reduces administration time and cost, and ensures you know how to best coordinate security staff at all times. Artificial intelligence (machine learning) removes the guess work as best matched employees are automatically suggested and the personal preferences of staff are taken into consideration.

Proof of Attendance

Proof of Attendance

Know where your security officers are 24/7 and what activities they are undertaking. Accurately record proof of shift times. 

Duty of care is of the utmost importance and the SmartTask app can be used to make welfare calls and checks.

Holiday & Sickness

Holiday & Sickness

Electronic management of holidays, sickness and other entitlements. This module provides complete transparency for both employers and employees for any task related to absences.

Pay

Pay

Paying your shift staff on time and the right amount is key to improving engagement and retention. Manage payroll accurately and efficiently with SmartTask’s integrated pay reports.

Bill

Bill

Provide increased transparency for your customers by ensuring accurate invoice data. SmartTask’s exportable reports improve visibility of billing information which directly impacts business decision making and profitability.

Mobile Operations

Designed and built in collaboration with the UK security sector, SmartTask’s new Mobile Operations module, part of our flexible workforce management system, provides all the tools necessary for both the control room and officers for Mobile Patrols, Alarm Response and Keyholding Services.

Static Patrol

Static Patrol

Need to make sure guards are onsite? SmartTask’s Static Patrol app allows employees to book on and off their shifts, make check calls, scan check points, raise alerts and submit incident reports via electronic forms.
Employee well-being is also monitored as the app can provide check calls and access to site based documentation often critical to their safety, that must be viewed and confirmed.

Vetting

Vetting

Costly compliance, audit and risk management issues are a thing of the past with SmartTask Vetting. The necessary regulatory and legal employee details can be recorded electronically and easily accessed by authorised staff. Your vetted new starters will be on the job much more quickly.

Daily Occurrence Log

Daily Occurrence Log

The paper based DOB is a thing of the past. SmartTask’s electronic DOL communication tool means security officers can quickly create entries to capture information on any occurrence on-site. As well as reducing the administrative burden, the cost of providing, distributing and archiving a paper based log is removed.
First software provider to do so.

Electronic Forms

Electronic Forms

Turn your clipboard into an electronic form. Easy to use by selecting pre-populated and pre-existing forms for data entry. These entries can also automatically populate the DOL avoiding the manual processes.
Electronically capture accurate data while minimising the risk of human error; paper usage and printing requirements have been dramatically reduced.

Control Room

Control Room

Live monitoring features provide an instant, real-time overview of how your business is performing each day.

Customer Portal

Customer Portal

Gives customers access to a web portal where you can provide a complete dashboard for vital reporting and communications. Putting you in control of what data is shared, when. Your customers can view their security activity in real-time and view a variety of reports.

Case Study - Consortio Security Audits

Consortio Security is one of the UK’s fastest-growing, most forward-thinking security businesses, dedicated to protecting property, information and people. The company offers a full range of security services, tailored to meet exact requirements, to ensure its customers’ businesses, staff and assets stay protected. Consortio Security works alongside blue-chip and public-sector organisations to reduce loss, manage risk and provide manpower resource.

 
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